How was your week? It’s been pretty crazy for me cause my bf has been sick for a few days and having him at home made me procrastinate A LOT, but what I’m going to talk to you about today has been changing my planning routine and made me more focused and productive.
I’m a planner freak, I try all the apps available for to-do list and productivity, looking for the “perfect” one for me and surprisingly what helped me go through this week has been my calendar using the technique named “Calendar Blocking”!
What is Calendar Blocking?
Calendar Blocking is giving a block of your time (schedule) to each of your tasks.
Simply put: instead of putting a due date next to your task on your to-do list, add that task on your calendar at a specific date and time.
Make a list
Before time-blocking on your calendar, you need to know what to actually time block.
Write down all the daily, weekly and monthly tasks you already know you need to do.
Daily: check email, walk the dogs, take meds, etc…
Weekly: do the laundry, call client, make content, etc…
Monthly: pay the bills, get nails done, etc…
Now that you know what you’re going to time-block, it’s time to do it!
So grab your calendar (or open the calendar app) and start adding all the tasks.
Tip: If you don’t know how long it’s going to take “check email”, block 30min and then see how long it really takes to do and next time time-block the right amount you need.
Build your calendar
Create a calendar for each type of tasks (for eg. “work” “family” “to-do” “personal” etc…) and give each calendar a specific color so that you can easily recognize each task.
Then add everything to the calendar, time-block also your daily routines like your morning routine, lunch and dinner time etc…
Here’s my calendar (sorry it’s in Italian) I hope you can get some
Some tasks have a double color, that’s ‘cause I use my calendar also as a to-do list but I will show you how to do it in a future post!
Set your daily/weekly/monthly taks as recurring, it will save you time and your calendar will keep you on track!
Check your calendar during the day and keep track of what you already completed.
Also, plan planning time! Time-block 30mins to 1 hour per week to review your last week and plan the next one (I usually do it on sunday night!).
Don’t forget to leave some space for your free time!
You deserve it and also you need it to stay productive and avoid burnout!
Let me know if you already knew about time-blocking and if you’re using this amazing technique!
Share your calendars on